City Council Re-Cap
The City Council of Coleman held a regular scheduled meeting on Thursday, February 4th, at 6pm. All council members were in attendance along with City Attorney, Pat Chesser, and City Secretary, Karen Langley. Meeting was called to order promptly at 6pm and no visitors had submitted requests to speak to the council concerning matters not on the agenda.
The first item on the agenda in "New Business", was a discussion to convert raw water disinfection from Lake Scarborough and Lake Coleman, from free chlorine to chlorine dioxide. Due to engineer, Charles Keith, from Jacob and Martin Engineering, being unable to attend the meeting, this item was tabled and would be put on the next agenda.
The approval of the 4-A Coleman Economic Development Corporation's by-laws was next on the agenda. Board President, Roy Poage, addressed the council and recommended that the proposed by-laws be approved. City Manager, Paul Catoe, had several recommended changes for 4-A, including adding the wording "revenues and expenditures" to the financial budget and report and suggested that the financial audit be conducted by the same entity as the city and Senior Center. The board made a motion to accept 4-A's bylaws. Motion passed 4-0.
Next was the consideration/approval of the 4-B Coleman Community Coalition by-laws. A few key differences were pointed out between the two boards, but they were not changed. This included that the Executive Director creates the agenda for 4-B, whereas the secretary for 4-A creates theirs. 4-B has a $10,000 limit for un-budgeted expenditures, before council approval is needed, 4-A has $5,000. 4-B board member, Bill Hennig, commented that approval of the $10,000 limit was given to the board when the city demolition project commenced. These by-laws were approved 4-0.
Bids were received and opened for the purchase of two new or used police package vehicles, one new or used chipper machine and one new or used street sweeper. The following bids were awarded:
Defender Supply, Aubrey, Tx. $88,333,23
Two police package pickup trucks
Johnny Matthews, Premier, Tx. $33,280,12
One Wood Chipper
Industrial Disposal Supply Co. Plano, Tx. $132,550
One Street Sweeper
City Manager spoke on seeking proposals for the preparation of a lease/purchase agreement for the capital outlay items above. The difference in a 7-year agreement and a 10-year agreement was $18,973.20. A motion was made to accept the 7-year agreement. Motion passed 4-0. The agreements will be presented at the February 18th meeting.
Judge Robert J. Nash presented a report of the usage of the city's website. The website contains over 1,263 files and 248 pages. In the last 6 months there were 76,011 page views, 37,491 sessions, where people are navigating to multiple pages, not just one, and over 200 website views per day.
Top 5 most viewed pages: Budget Audit, budget, employment application, active warrants and job postings. Top downloaded items: Annual water drinking report and the budget audit. Something that Judge Nash brought to the council's attention was over 10,000 sessions conducted from Beijing, China. These numbers however are attributed to robot search engines. The report indicated that the city website has minimal appeal to hackers due to their being no links that led to hard to find information such as bank statements, wages, payrolls, legal findings etc. Report was accepted as presented.
Jessie Mills Jr. gave a presentation about foam roofing to be the possible replacement for the City Hall roof. He stressed the benefits of the light weight foam, which include cutting utility costs by 20%, virtually no hail damage, made from soy beans and eco-friendly and cracking issues are essentially not a problem. A motion was made to authorize the City Manager to advertise for bids.
Moving on to "Old Business", one bid was received for the lease of the Adele Adams Property, from Wayne Schneider, for $109.06 per year. Motion was made to approve the bid. Motion passed 4-0.
Resolution 16-03, provides that the City of Coleman approves the Civil Rights forms for the Planning and Building Capacity Grant, as approved in Resolution 16-02. A motion was made to accept this resolution and motion carried.
A motion was made to approve the revision of the Administrative Contract with A&J Howco Services and the Engineering Contract with Jacob and Martin Ltd., to include and correct an Equal Opportunity Clause in accordance with Executive Order #11246. Motion passed 4-0.
Council adjourned into executive session at 8:23pm. Upon returning to open session at 9:12pm it was stated that AEP has agreed to handle the issue of a transmission operator and will no longer require the city to hire and facilitate such an employee. Meeting adjourned at 9:18pm.